Rights and responsibilities of participants, scientific reviewers, members of the Scientific Committee and members of the Organizing Committee of the AMIRALS’ CLUB CONFERENCE – THE DYNAMISM AND COMPLEXITY OF ROMANIA’S MARITIME SECURITY


Conditions of participation

The conference is open for registration:

  • participants wishing to present a scientific paper
  • participants wishing to listen to the debates, without registering a scientific paper.

Registration to the Conference is done by filling in the participation form that can be downloaded from the Conference website and sending it to the indicated e-mail address. Registration entitles the participant to attend the Conference:

  • the right to participate in the scientific activities included in the programme;
  • the right to have his/her paper published in one of the Conference publications, depending on the selection made by the Conference organisers and the editors of the publications, under the conditions set out in point 2.

Publication of scientific papers.

Two cumulative conditions must be met for the paper to be published:

  • acceptance of the paper for presentation at the Conference following double blind peer review
  • attendance at the Conference and the author’s defence of the submitted paper. In the case of co-authored papers, at least one of the co-authors must be present and defend the paper at the Conference.

The fulfilment of these conditions ensures the publication of the article in the book that will be printed under the title “ROMANIAN NAVY – PROVIDER OF NAVAL SECURITY”.

Publication of scientific papers in partner journals.

From among the articles submitted by authors to the Conference, the partner journals may select for publication articles corresponding to their thematic areas. The partner journals may submit the articles to their own evaluation system. Participants wishing to have their paper published in a partner journal will be required to comply with the editorial requirements of the partner journal and to amend the article in the light of comments made by the journal’s scientific reviewers. Originality of the scientific work. Citation of sources. Liability for plagiarism. By submitting an article for submission to the Conference, the author(s) warrants that the manuscript contains his/her own original work. Authors also guarantee that ideas and passages in the manuscript that are not their own have been properly attributed, through appropriate bibliographic references and the use of quotation marks. The entire responsibility lies with the author(s) of the article in case of non-compliance with copyright/plagiarism legislation, and the Conference organisers cannot assume any liability for the authors’ failure to comply with the regulations enshrined in copyright legislation and to commit plagiarism. In case of discovery of non-compliance with copyright/plagiarism legislation, the manuscript will be rejected and the published article will be withdrawn from the Conference/Partner Journals of the Conference. The Conference organisers do not accept any responsibility for the views expressed by authors in the papers submitted to the Conference. Compliance with manuscript writing requirements. Manuscripts submitted to the Conference must comply with the editorial requirements set out in the Conditions of Publication.

No redundant publication. The Conference Organisers do not accept the submission and publication in the same language of papers that have already been presented in part or in full in a published article or that are described in another article submitted to or accepted by other print or electronic publications. If a redundant publication is discovered, the manuscript will be rejected and the published article will be withdrawn from the Conference partner journals. Accurate presentation of primary data. The data underlying the article (statistical indicators, legal regulations, solutions, doctrinal opinions, surveys, etc.) must be presented accurately. Knowingly presenting inaccurate or falsified data may be grounds for rejection of the manuscript or withdrawal of the published article.

Reproduction permissions and copyright.

It is the authors’ responsibility to obtain reproduction and copyright permissions for the inclusion as such or adaptation in the article of images/artwork or documents/text for which they do not hold copyright. The copyright holder must be expressly informed that the images/artwork or documents/texts will be posted online and freely accessible as part of the article under the Creative Commons Attribution – Non Commercial – NoDerivs 3.0 Unported License. Indicate the names of those who contributed to the article. Authors’ names should be written in the order of their contribution to the article. All authors must take responsibility for their contributions. Only persons who have made a substantial contribution to the article should be listed as authors. Those whose contributions are indirect or marginal (e.g. those who provided proofreading or translation of materials, PhD supervisors/heads of research centres who guided/allowed the authors to produce the manuscript, persons who funded the research reported in the manuscript) should be mentioned in an “Acknowledgements” section at the end of the article, before the Bibliography. The corresponding author (the one submitting the article for registration at the Conference) should ensure that all co-authors of the article have been acknowledged and that all co-authors have seen and agreed to the publication of the material.

Mention sources of financial support.

Sources of financial support for the research embodied in the manuscript (grants, fellowships, etc.) should be mentioned in the paper in a footnote attached to the title of the article. Submission of the conference application form and registration of scientific papers. Participation forms and scientific papers must be submitted by the authors in electronic format only to In the case of co-authored papers, each author will complete a participation form. Discovery of significant errors or inaccuracies in papers submitted to the Conference. If an author discovers a significant error or inaccuracy in a paper that has been accepted for submission to the Conference, the author is obliged to notify the organisers immediately and to cooperate with them to correct the paper or retract it, as appropriate.


Manuscripts received for registration to the Conference are subject to double blind peer review, following FORUM standards. All papers will be peer-reviewed by scientific reviewers with a recognised national and international reputation in the naval field. The evaluation will be done on an anonymous basis (author’s name is not communicated to reviewers; reviewers’ names are not communicated to the author). Authors will be informed of reviewers’ recommendations and comments to improve the quality of the article. At the proposal of the reviewers, the acceptance of the article for the Conference may be refused. Status of scientific reviewers. The scientific referees of the Conference work on a voluntary, part-time basis. Scientific referees will fill in a form at the beginning of their activity with their areas of expertise. The Chair of the Organising Committee will send the manuscript for evaluation to at least 2 referees with scientific expertise in the field of research, accompanied by an evaluation form. Reviewers who have accepted the task of evaluating the manuscript must send the completed evaluation form within 10 days of receipt. Reviewers may decline the invitation to evaluate specific manuscripts if they feel that the workload due to other commitments does not allow them to complete the evaluation in time. Reviewers are obliged to decline the invitation to review a manuscript if the content of the manuscript does not correspond to their areas of expertise or if there is a conflict of interest (e.g. conflict resulting from competitive, collaborative or other connections with institutions or companies associated with the manuscript).

Maintaining confidentiality of information and ideas obtained during the review. Privileged information or ideas obtained through the review process must remain confidential and not be used for personal gain. Any manuscript received for review must be treated as a confidential document and must not be shown to or discussed with any other person except as authorized by the Chair of the Conference Organizing Committee. Objectivity of review. In conducting the review, reviewers are asked to do so as objectively as possible, refraining from engaging in personal criticism of the author(s). Reviewers should express their views clearly, explaining and motivating the recommendations made. Reviewers will provide detailed and constructive feedback to assist the author(s) in improving the manuscript. Evaluation content. Scientific referees will complete the evaluation form sent by the Chair of the Conference Organising Committee. In the evaluation form reviewers should include assessments on the fit of the topic with the Conference theme, the relevance of the topic and the degree of scientific novelty, the authors’ knowledge of the relevant literature in the field, the coherence and quality of the writing style, the research methods used by the author, the logic of the scientific arguments, the correct use of bibliographical sources. Reviewers should bring to the attention of the Chair of the Organising Committee any major similarities between the manuscript under review and other articles or published works of which they are aware, as well as any issues that may relate to the ethical acceptability of the research described in the manuscript. In carrying out the review, reviewers should take into account the Editorial Requirements for Articles Submitted to the Conference. Following the evaluation, the scientific reviewers may recommend: acceptance of the article for support at the Conference, acceptance of the article only if the comments made in the evaluation form are respected, non-acceptance of the article.


Final decision to accept the scientific paper for registration at the Conference. The Chair of the Organizing Committee has the final responsibility to decide whether a manuscript will be accepted or not, taking into account the evaluations made by the scientific reviewers, the compliance with the provisions of this Statement of Ethics and Malpractice and the copyright protection legislation. The Chair of the Organising Committee may consult with the members of the Scientific Committee as well as the scientific referees in making publication decisions. Objective evaluation. Prohibition of discrimination based on the author’s person. The Chair of the Organising Committee and the members of the Scientific Committee will evaluate the scientific content of manuscripts exclusively, without taking into account criteria of race, gender, religious beliefs, ethnic origin, nationality or political orientation of the author(s). Maintaining the confidentiality of the information and ideas contained in the manuscript. The Chairperson of the Organising Committee and the members of the Scientific Committee will not disclose any information about the manuscript to anyone other than the author(s) and the scientific reviewers. Ensuring the integrity of the review process. The Chair of the Organising Committee and the members of the Scientific Committee will make every effort to ensure the integrity of the double blind peer review process by ensuring that the identity of the author(s) is not disclosed to the scientific reviewers and vice versa. Assessment of ethical bias in scientific research. When evaluating a manuscript for acceptance for registration at the Conference, the Chair of the Organising Committee and members of the Scientific Committee may request evidence that ethical harms have been minimised in the conduct of the research contained in the manuscript. The Chair of the Organising Committee and members of the Scientific Committee will investigate whether the benefits of the study outweigh its harms in presentation and publication.

Request for information on compliance with scientific research ethics regulations. The conference welcomes submission of manuscripts from authors from any country in the world. The Scientific Committee recognises that worldwide, regulations on the ethics of scientific research may differ from country to country. Therefore, the Chair of the Organising Committee and the members of the Scientific Committee may request clarification from the author(s) of the manuscript and send letters of information to the institutions responsible for the ethics of scientific research in the author’s country of origin and/or to international organisations active in this field.


No responsibility for obtaining the visa. The organisers do not assume any obligation to be involved in the visa procedures. In order to obtain a visa, the organisers will be able to send an official invitation to attend the Conference by email upon request.

Not responsible for providing transport and accommodation for participants. The organisers are not responsible for paying transport costs and hotel room reservations. Refusal to register a person for the Conference. The organisers may refuse to register a person for the Conference with good reason. Sending Conference materials. The payment of courier charges for sending the various Conference materials and magazines is the responsibility of those requesting them.

President of the Organising Committee

Admiral (rtr) Dr. Aurel POPA